Why Is Document Shredding Important?
PROTECT YOUR CONFIDENTIAL INFORMATION
Protecting Your And Your Customers’ Confidential Information Is A High Priority.
A single piece of paper with sensitive information could cost your company tens of thousands of dollars. Document Destruction of Virginia’s services can help you remain compliant with federal and state regulations. Shredding services are a cost effective way to protect your company and secure all of your sensitive information. We offer a Certificate of Destruction after each service. If you are ever faced with any form of a data breach, your Certificate of Destruction will provide proof of compliance.
We offer a variety of services, including:
RECURRING SHREDDING
Scheduled shredding program will save you time and hassle. All documents are collected in our locked containers and shred at your location.
HARD DRIVE DESTRUCTION
Our state of the art trucks are equipped with an on-site hard drive shredder that will destroy your hard drive in a matter of seconds.
ONE-TIME PURGE SHREDDING
Our one-time purge service can help you quickly and conveniently destroy your documents without committing to a regular service schedule.
Why a Shred All Policy is Important
These days, more and more businesses are moving towards a shred all policy. Implementing a shred all policy will benefit your business for a number of reasons. A shred all policy ensures that your workplace eliminates all documents safely and securely when they are no longer needed.
It Increases Protection
It gives you and your customers peace of mind by protecting personal and confidential information.
It Helps You Remain Compliant With Laws and Regulations
Maintain compliance with federal shredding laws.
It’s An Environmentally-Friendly Option
You can rest assured that everything we shred is recycled. Partnering with a reliable shredding company ensures that your documents are properly disposed of before being recycled.
It Protects Against Dumpster Divers
Identity theft is still an ongoing concern and dumpster diving is an issue, especially because it’s not illegal. Dumpsters are targets for criminals looking to steal your identity or sensitive information.
Document Destruction of Virginia can help protect you. Contact us today to find out how!
Here’s a comprehensive list of items that definitely need to be shredded:
• Address labels from junk mail and magazines
• ATM receipts
• Bank statements
• Birth certificate copies
• Canceled and voided checks
• Credit and charge card bills, carbon copies, summaries and receipts
• Credit reports and histories
• Documents containing maiden name (used by credit card companies for security reasons)
• Documents containing names, addresses, phone numbers or e-mail addresses
• Documents relating to investments
• Documents containing passwords or PIN numbers
• Driver’s licenses or items with a driver’s license number
• Employee pay stubs
• Employment records
• Expired passports and visas
• Unlaminated identification cards (college IDs, state IDs, employee ID badges, military IDs)
• Legal documents
• Investment, stock and property transactions
• Items with a signature (leases, contracts, letters)
• Luggage tags
• Medical and dental records
• Papers with a Social Security number
• Pre-approved credit card applications
• Receipts with checking account numbers
• Report cards
• Resumés or curriculum vitae
• Tax forms
• Transcripts
• Travel itineraries
• Used airline tickets
• Utility bills (telephone, gas, electric, water, cable TV, Internet)
Recap, Why Shred?
It’s the Law
Many companies in the financial, medical, and consumer fields are required by law to shred documents instead of throwing them in the trash.
Identity Theft Is Growing At An Alarming Rate
News agencies report on a daily basis that identity theft is an enormous problem. Help protect your customers’ personal information.
Trade Secrets
Protect your company’s trade secrets; dumpster diving is legal. Don’t let sensitive information leave your facility without being shredded on site.
Did You Know?
A document may no longer be useful to you, but the information printed on it can still be valuable to someone else.
One Document Can Expose Sensitive Information
A discarded invoice, statement, employee record or shipping label may contain enough information to create a privacy or identity-theft risk.
Deleting Files May Not Remove the Data
Old hard drives can retain recoverable information after files are deleted. Physical destruction helps make the device and its stored data inaccessible.
A Shred-All Policy Reduces Human Error
When all discarded documents go into secure collection containers, employees do not have to decide which papers may contain confidential information.
Secure Shredding Can Support Recycling
After confidential documents are securely destroyed, DDV sends the shredded paper for recycling so it can be used to produce new paper products.
We Recycle All Shredded Paper
We truly care about the environment and want to do our part to make sure it is clean and healthy for many generations to come.
Document Shredding FAQs
Learn why secure document destruction matters, what information should be shredded and how professional shredding helps protect your privacy.
Why is document shredding important?
Document shredding helps prevent personal, financial, customer and business information from being accessed after it is no longer needed. Secure destruction reduces the risk of identity theft, fraud, data exposure and improper handling of confidential records.
What documents should be shredded?
You should securely destroy documents containing personal, financial, medical, employment, customer or proprietary business information once the applicable retention period has ended. Examples include tax documents, bank statements, medical records, employee files, legal documents, contracts, invoices, customer records and papers containing account numbers or identification details.
Is it safe to throw confidential documents in the trash?
No. Confidential documents placed in regular garbage or recycling may remain readable and could be accessed by unauthorized individuals. Documents containing sensitive information should be securely stored and destroyed before disposal.
What is a Shred-All Policy?
A Shred-All Policy instructs employees to place all discarded paper documents into secure collection containers rather than deciding individually which documents are confidential. This simplifies document disposal, reduces uncertainty and helps prevent sensitive records from entering regular waste streams.
Does document shredding help businesses remain compliant?
Secure document destruction can support compliance with privacy, information-security and records-disposal requirements. The rules that apply depend on the organization, industry and information involved. Businesses should maintain appropriate retention and destruction policies and obtain legal or compliance guidance when necessary.
Which industries need secure document destruction?
Secure shredding is especially important for healthcare providers, financial organizations, legal offices, educational institutions, government agencies, insurance companies, human-resources departments and businesses that maintain customer or employee information.
When should old documents be shredded?
Documents should be securely destroyed when they are no longer needed and their required retention period has ended. Retention requirements vary by document type, industry and applicable law, so businesses should follow a documented records-retention schedule.
Why use a professional shredding service?
A professional shredding service can process large volumes of documents efficiently while providing secure handling, commercial shredding equipment and documented destruction. It also prevents employees from spending valuable time feeding documents into small office shredders.
What is on-site document shredding?
On-site shredding means a mobile shredding truck comes to your property and destroys the documents before leaving. Document Destruction of Virginia allows customers to observe the destruction process through a monitoring screen on the truck.
What is a Certificate of Destruction?
A Certificate of Destruction documents that the identified materials were destroyed through a professional shredding service. It can support an organization’s internal records and compliance documentation, but it does not independently guarantee that every legal requirement has been satisfied.
Are shredded documents recycled?
Yes. Paper destroyed by Document Destruction of Virginia is collected for recycling and used to manufacture other paper products. This protects confidential information while reducing the amount of paper sent to landfills.
Can hard drives also contain confidential information?
Yes. Old computer hard drives may retain confidential information even after files are deleted. Physical hard-drive destruction renders the storage device unusable and helps prevent data from being recovered after the equipment is retired.
You Can Put Your Trust in Document Destruction of Virginia
Let us tailor a program that will accommodate your shredding needs.
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