RECORD STORAGE & MANAGEMENT
RESPONSIBLE DOCUMENT STORAGE SOLUTIONS
Welcome to the Records Management Division (DDV-RMD)
Every business has to keep records for a certain period of time before they can legally destroy them and some records must be kept permanently. You want these easily accessible but also highly secured.
Save time and money with Document Destruction of Virginia Records Management Division. You only rent the space your box occupies so you aren’t wasting any money on “unused” storage space. When you need a box or file back, simply just send us an email or give us a call. We will be able to retrieve your boxes or files and have them delivered to you in a timely manner. Most can be same day if you let us know prior to 10am!
Why use DDV-RMD to Manage Your Records?
DDV-RMD can help you with your records storage nightmares. DDV-RMD has a clean and climate controlled warehouse which is monitored for security and fire by an independent third party service provider. Typical storage units are expensive and sometimes dirty and without a climate control system you can literally end up with boxes of moldy, unreadable paper. Having boxes stashed in your office space is a waste of square footage for your growing business that should be used to increase workflow and productivity. You don’t want to waste countless hours as your staff is sorting through old files and boxes that aren’t properly accounted for or labeled.
Effective Document Management Solutions
Our records management division maintains the expertise and equipment to securely store documents while also ensuring that they can easily be retrieved as needed. In fact, often we can have files and boxes delivered the same day.
We use an advanced bar-coding system to organize documents in our secure storage facility. This system allows for documents and file boxes to be located within seconds, meaning that your documents can always be found in a timely fashion.
Document Destruction of Virginia Records Management can store your records at a very reasonable monthly rate and our barcoding system allows us to find your box or file in a matter of minutes.
Bar Coding System
The bar coding system that we have in place allows us to locate your boxes and files in a matter of minutes instead of the hours you and your staff are spending searching through the records retention room.
DDV-RMD offers an affordable program for any size business. Let us help you keep your records safe and easily accessible.
We will gladly send one of our DDV representative to your office or current storage facility to discuss your records management needs.
Currently serving customers in the Charlottesville, Culpeper, Orange, Madison and Greene area. Please give us a call to see how we can help with your records storage problems 434-985-2296.
Our Record Management Process Is Easy
DDV will come to you and bring your boxes back to our highly secured, climate controlled warehouse.
Your boxes will be inventoried and assigned a barcode then they will be scanned into a secure location in our warehouse.
We will provide you with an inventory spreadsheet of all of your boxes. Any time you need a file or a box, give us a call and we will get it to you! It’s that simple!
Secure Storage Facility
Document Destruction of Virginia maintains a clean and climate-controlled warehouse for secure document storage, minimizing the risk of mold and moisture from harming the integrity of your documents and the information they contain. Our facility is also monitored by an independent third party for security and fire; providing clients with the peace of mind knowing that their documents are highly secured.
We go to great lengths to make sure that our facility maintains ideal conditions for storing documents. No matter the security, environmental or climate situation, our team is on it.
What Kinds of Documents Can Be Stored?
The simple answer is that any document can be stored! We know that a key component of effective document storage and records management is understanding the needs and nature of your business. Our clients range across a variety of sectors including legal (wills, POA’s, contract agreements etc.), medical (patient records, x-rays etc.) service and retail businesses (client records, order records etc.) and many more.
Document Destruction of Virginia will also reference a retention date if noted during the inventory process. Once a box reaches it’s ending retention date, the customer is notified and they can choose to shred the box, return it to them, or keep it on the shelf. The customer is always in control of their documents. If shredding is needed, we can handle that with our shredding truck right here at our facility. The customer will receive a certificate of destruction once that shredding is completed.
Why Choose Us?
Our professionals are reliable, trained, friendly and efficient. A recurring shredding program will save you time and hassle. Best of all, this option is affordable and can be entirely customized to your preference!
Less of your employee time spent locating and organizing files.
Our facility is always monitored for security and fire risks, ensuring your documents stay safe 24/7.
More Office Real Estate
Outsourcing document storage means more space in your office for other projects or employees.
DDV Has Your Back
Our records management team is ready to work with you and your business on a document storage plan that works for your needs and budget. Our team can arrive right at your workplace to collect and transport documents to our secure warehouse for inventorying and storage.
We offer solutions that are flexible, affordable and effective for businesses and organizations within our service area. Give us a call today to speak to one of our records management experts about your storage needs.
Let us tailor a program that will accommodate your record storage needs.