You have two primary options for safeguarding your business’ physical records: record storage and management services or an in-house solution. What’s best for your business depends on various factors, including company size, record volume, record type, budget, and compliance requirements.
This blog post will explore three hypothetical situations where business owners or office managers would need record storage and management services. By the end, you should have a better idea of whether or not a record storage and management company is right for your business.
Situation: Your Business Is Growing Rapidly, and You Need a Scalable Record Storage Solution
If your business grows quickly, you’ll soon outgrow your current record storage solution. Whether you’re storing records in a filing cabinet, closet, or off-site storage unit, you’ll eventually reach capacity.
When this happens, you have two choices: find a new record storage solution or work with a record storage and management company. A record storage and management company can provide you with a scalable solution that grows with your business. They can also help you free up valuable office space by storing your records off-site.
Working with a record storage and management company is the best way to ensure that your records are properly stored and accessible when needed. A professional company will have experience in designing and implementing scalable storage solutions. They will also have a secure facility to keep your records, which is vital for protecting sensitive information.
Situation 2: You Need to Comply With Industry-Specific Recordkeeping Regulations
Any business subject to recordkeeping regulations must ensure that its storage solution meets all the requirements. A record storage and management company can help you create a compliant solution that meets all the necessary regulations.
Working with a record storage and management company ensures that your business meets all the necessary regulations. The company will first assess your needs and design a storage solution that meets all the requirements. The key will be tailored to your specific industry and include security, accessibility, and audibility. In addition, the company will provide ongoing support to ensure that your storage solution remains compliant.
Situation 3: You Need to Store Sensitive Records and Information
If your business deals with sensitive information, you need to be extra careful about how you store and manage your records. Physical records can be lost or stolen, so it’s essential to have a secure record storage solution in place.
In today’s business world, protecting your sensitive information is essential to success. A record storage and management company can provide a secure solution for storing sensitive records. They can also shred or destroy no longer-needed records. With a reliable record storage and management company, you can be sure your records are in safe hands.
Do You Need a Record Storage and Management Company?
If any of the above situations apply to your business, you may need to work with a record storage and management company. Record storage and management companies can provide a scalable, compliant, and secure solution for storing your records.
Contact Document Destruction of Virginia today if you’re unsure whether or not you need a record storage and management company. We can help you assess your recordkeeping needs and find the right solution for your business.