If you do business in the contemporary world, you have to deal with more rules, regulations, laws, and taxes than firms in the past – basically, more of everything. As a result, there will be extra paperwork. All of that paperwork may help you monitor information, manage your accounts, pay your employees, and ensure the money keeps coming in, but it comes at a cost: security. All of the documentation you handle has essential information that may be used to harm you, your company, your staff, and your customers.
That is why document shredding is so vital for company owners in the twenty-first century. It enables you to ensure that no sensitive information falls into the wrong hands. So, with that in mind, here are the top 5 reasons why you should consider document shredding:
1) To Ensure Security
You have customer lists, credit card numbers, bank account numbers, employee names and social security numbers, internal memoranda, pay stubs and tax records, and other information on file, just like any other firm. This is critical information for operating your business, but in the hands of a data thief, all of that information may be exploited for malicious purposes. Security is a crucial reason to guarantee you are destroying documentation that is no longer in use, from rivals stealing company secrets to crooks taking your identity.
2) It’s A Legal Requirement
Individuals and businesses of all kinds are subject to federal and state privacy regulations, which require that any document containing private or personal information be destroyed in such a way that the information is unrecoverable before it is disposed of, which implies document shredding. Penalties and fines may be levied for breaking specific laws.
3) HIPAA Compliance Requirements
The Health Insurance Portability and Accountability Act (HIPAA) mandates healthcare professionals to trash records detailing patient medical histories on a regular basis. This is one of the most precisely stated criteria in the 1996 law, and it’s all in the name of preventing identity theft. Any firm that collects or holds medical records must ensure that spare copies of such records are destroyed regularly.
4) Becoming More Eco-Friendly
One advantage of document shredding is that it is environmentally friendly. Shredding your company records ensures that paper you might otherwise save gets recycled, which helps to minimize the demand for new paper. Rather than being thrown away, the documents are recycled into a variety of new goods, including additional paper.
5) Clearing Up Space at the Office/Home
Running a business requires hard hours, but it does not have to include a lot of paperwork. A professional document shredding service can assist you in keeping your office clutter-free. That’s a good thing since it’s all too easy to let things pile up and take over.
Customized Shredding Services for Your Specific Needs and Budget
Whether you want continuous shredding or one-time cleaning, Document Destruction of Virginia can tailor a service plan to match your specific needs and budget. Our team will visit your office to assess your existing shredding requirements as well as the volume of printed paper your company processes on a daily basis. Based on this information, we’ll develop a shredding plan that meets your needs while staying inside your budget. Our services may be tailored to your specific requirements, so we’re always there when you need us.
If you have any questions or would like a price for our shredding services, please do not hesitate to get in touch with us today.