Every organization has confidential information, but not everyone understands what financial losses can occur by having that information exposed to the wrong person. Discarding your documents in the trash is no longer an option (if it ever was). Items like contracts, business plans, financial reports, bank statements, and invoices (just to name a few) are sometimes sent to the trash and can seriously compromise a business. In a worst-case scenario, very steep fines and penalties can occur.
Privacy laws dictate that you have to properly destroy any documents that contain personal or sensitive information. With identity theft on the rise and dumpster diving becoming an ever-increasing problem, you’ll want to protect your employees, your customers, and your information.
How can you prevent your documents from being exposed? Document Destruction!
Destruction of documents is often carried out by a secure shredding company and using this type of service allows you to destroy any confidential information that is generated. An added bonus is, there is a wide range of shredding options available for any type of business including home offices, banks, clinics, and lawyers’ offices – any business can benefit from document shredding.
When hiring a shredding company, it is necessary to determine your main goals:
1) The Types of Documents Generated
Do you generate a lot of documents that contain private information? Do you have flyers with a business address on them? Do you have business cards that need to be destroyed? One of the best policies is to follow a shred-all policy so nothing slips through the cracks. It’s always better to be safe than sorry.
2) Volume of Documents
What is the volume of documents that you need to be destroyed? Do you need a lot shredded at once for a large purge or do you need a scheduled service that will pick up your unwanted documents on a regular basis?
3) Retention Period
Some documents need to be stored for a period of time before they can be shredded. If that sounds like something you need, Document Destruction of Virginia also offers Secure Document Storage and we can keep those documents safe for as long as you need.
4) Document Attachments
Do your documents have staples or paper clips attached to them? Most in-house shredders will jam or be damaged if just one finds its way into the machine. The great thing about hiring a document shredding service is you don’t have to worry about removing those items. We can shred any paper documents and you will save time and money with that feature alone.
Your business reputation is extremely important. If your documents fall into the wrong hands, it puts your clients, employees, and even your entire business at risk. Document Destruction of Virginia offers shredding services for any business, large or small and we will ensure your security and help you achieve compliance with privacy legislation.